Persona is a global talent agency that recruits, trains, and places remote professionals with high-growth tech companies worldwide. Our mission is to create an environment where exceptional individuals can build the future of business by leveraging remote work opportunities. We specialize in helping top startups scale effectively by providing them with world-class professionals.
At Persona, we are seeking an Executive Assistant to support our clients as they grow their teams and businesses. This is a fantastic opportunity for someone looking to be part of the fast-paced, dynamic startup ecosystem. You will work closely with top executives from various fields, helping them organize, prioritize, and manage their daily tasks.
We are a global team committed to building a positive, professional work environment, and we strive to support everyone we hire with training, mentoring, and technology resources to help them perform at their best.
Responsibilities
As an Executive Assistant, your role will include a variety of tasks to ensure the smooth running of business operations. Key responsibilities will include:
- Process Streamlining: Maintain and optimize internal workflows supporting high-level executives, managing resources and logistics for various departments.
- Liaison and Communication: Serve as a bridge between upper management and teams, facilitating communication between internal and external executives.
- Scheduling & Coordination: Manage the professional and personal schedules of C-level executives, ensuring agendas, meetings, calls, and travel arrangements are organized efficiently.
- Task Prioritization: Prioritize and organize daily tasks to ensure that company goals are met and the executives’ objectives are achieved.
- Confidentiality: Handle sensitive and confidential information with professionalism, discretion, and respect, ensuring all communications remain confidential.
- Client & Stakeholder Management: Support executives in managing client relationships, meetings, and proposals. Maintain professionalism in all interactions across multiple media.
- Workload Management: Adapt and organize tasks to meet the highest business priorities and deadlines.
Qualifications
We are looking for a highly organized, detail-oriented, and independent Executive Assistant to join our global team. Requirements include:
- Experience: At least 4 years of experience as an Executive Assistant or in supporting one or more executives.
- Confidentiality & Trust: Significant experience handling sensitive information with professionalism and discretion.
- Tech Skills: Strong knowledge of cloud systems, online calendars, project management software, and general office tools.
- Fluency: Fully fluent in English, both written and spoken, to engage with a wide range of stakeholders.
- Adaptability & Initiative: Strong problem-solving skills and the ability to take initiative with minimal supervision.
- Availability: Ability to work U.S. business hours (Pacific, Central, or Eastern Time).
- Commitment: Ability to commit long-term, full-time, and dedicate time and energy to serving one client company.
What We’re Looking For
In addition to the required qualifications, we are looking for an individual with the following qualities:
- Communication & Relationship Building: Exceptional interpersonal and communication skills, capable of managing tasks and communicating clearly over different media (email, phone, video).
- Organization & Prioritization: High degree of efficiency and ability to prioritize multiple tasks while working independently.
- Decision Making: Ability to make sound decisions and anticipate issues with minimal guidance.
- Problem Solving: Proactive approach to problem solving, demonstrating leadership and resourcefulness when faced with challenges.
- Professionalism: Maintain a high level of professionalism, respect, and efficiency at all times.
Benefits at Persona
Persona offers a dynamic remote work environment with several attractive benefits for its team members:
- Competitive Salary: Industry-leading salary, well above market average.
- Remote Flexibility: Full-time, permanent work-from-home flexibility to work from anywhere in the world.
- Opportunities for Growth: Significant career growth opportunities in a fast-paced and collaborative work environment.
- Health Insurance Subsidy: Comprehensive health insurance subsidy for all employees.
- Paid Time Off: Unlimited paid sick leave and vacation days, offering flexibility to maintain work-life balance.
- Annual Performance Bonuses: Performance-based annual bonuses to reward hard work and dedication.
- Monthly Tech Allowance: A stipend to help you maintain the tools and technology you need to excel in your role.
- Flexibility: Option to be paid in the currency of your choice and other perks, depending on your seniority.
Application Instructions
Interested candidates should submit their CV to Email Address or apply directly online through our website. Ensure your CV includes relevant work experience, qualifications, and certifications, as well as any supporting documents that demonstrate your expertise.
- Associate Product Manager (Scrum Master) – Join BoolMind in Lahore - January 23, 2025
- Sr. Factory Reporting & Operations Specialist – Haier Pakistan - January 23, 2025
- Senior Education Consultant – ABN Overseas Education - January 23, 2025