ChemTech Prochimica is a leading company in the chemical industry, located in Faisalabad, Punjab, Pakistan. We specialize in the production and distribution of high-quality chemicals and solutions. We are currently seeking a highly motivated Executive Assistant to provide administrative and executive support to our Director. This full-time, on-site position requires an individual who is organized, efficient, and able to handle multiple tasks in a fast-paced environment.
Job Responsibilities
As an Executive Assistant, your primary duties will include:
- Administrative Support:
- Provide administrative assistance to the Director, including preparing correspondence, reports, and presentations.
- Maintain an organized filing system for important documents and records.
- Scheduling and Coordination:
- Manage the Director’s schedule, arrange meetings, and coordinate appointments to ensure efficient time management.
- Prepare and distribute agendas, meeting materials, and minutes for meetings as needed.
- Communication and Liaison:
- Act as a liaison between the Director and internal stakeholders, including employees, managers, and other departments.
- Manage communication with external stakeholders, clients, and vendors on behalf of the Director.
- Project Management:
- Assist the Director with special projects, including conducting research, data analysis, and preparing reports.
- Help manage project timelines and ensure deliverables are met.
- Information Management:
- Maintain accurate and up-to-date records, including confidential files, databases, and other documents.
- Ensure that information is organized and easily accessible for the Director.
- Travel Arrangements:
- Coordinate travel arrangements for the Director, including booking flights, accommodations, and transportation.
- Prepare itineraries and ensure travel details are communicated in advance.
- Budgeting and Finance:
- Assist with budgeting, financial reporting, and managing expenses related to the Director’s office.
- Track expenses, prepare reports, and ensure compliance with financial protocols.
Qualifications
To be successful in this role, you should meet the following qualifications:
- Bachelor’s degree in Business Administration, Management, or a related field (preferred).
- Proven experience as an Executive Assistant or in a similar administrative support role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills with the ability to multitask and prioritize effectively.
- Exceptional written and verbal communication skills.
- Ability to handle sensitive and confidential information with discretion.
- Strong attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team.
- Familiarity with budgeting and finance tasks is a plus.
Benefits
ChemTech Prochimica offers the following benefits to its employees:
- Competitive salary based on experience.
- Opportunity to work in a dynamic and growing company.
- Health and wellness benefits (discuss during the interview).
- Professional development opportunities to enhance skills and career growth.
- Positive and collaborative work environment.
Application Instructions
Interested candidates should submit their CV to the email address provided in the job image or apply directly through our website. Your CV should include:
- Relevant work experience, particularly in executive support or administrative roles.
- Educational qualifications and certifications.
- Any additional skills or experience related to project management, budgeting, or communication.
Shortlisted candidates will be contacted for an interview and further assessment.
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