Topspot Media is looking for a highly organized and proactive Executive Assistant to support our CEO. In this role, you will be responsible for managing a variety of administrative tasks, data analytics, social media insights, and event coordination. The ideal candidate will have a strong background in film, media, or marketing with 3-4 years of relevant experience. You will work closely with the CEO and be a key part of ensuring smooth communication and operational efficiency across the company.
Key Responsibilities
- Administrative Support: Act as the primary point of contact for the CEO, managing emails, calls, and correspondence.
- Calendar & Meeting Management: Organize and maintain the CEO’s calendar, schedule meetings, and ensure the CEO is well-prepared for all engagements.
- Data Management: Utilize tools like Google Sheets to enter, organize, and analyze data. Create and interpret dashboards, providing actionable insights.
- Social Media Analytics: Track, analyze, and report on social media metrics, providing insights to inform strategies and improve engagement.
- Travel Coordination: Plan and book travel arrangements, including flights, accommodations, and itineraries for the CEO.
- Team Collaboration: Act as a liaison between the CEO and other departments, facilitating smooth communication and project execution.
- Event Coordination: Assist in organizing company events, meetings, and presentations as required.
- Document Preparation: Draft, edit, and proofread documents, reports, and presentations for the CEO.
- Relationship Management: Maintain positive relationships with clients, partners, and internal teams on behalf of the CEO.
Qualifications & Requirements
- Education: Bachelor’s degree in Film, Media, Marketing, or a related field.
- Experience: 3-4 years of experience in a similar role, preferably in a creative or marketing environment.
- Skills:
- Proficiency in Google Workspace (Sheets, Docs, Slides) and data visualization tools.
- Strong understanding of social media platforms and analytics tools.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Cheerful and professional demeanor with the ability to maintain confidentiality.
- Problem-solving mindset with a keen attention to detail.
Key Competencies
- Time Management: Ability to prioritize tasks and manage competing deadlines effectively.
- Analytical Thinking: Comfortably works with data, interpreting it to provide actionable insights.
- Collaboration: Able to work well within a team, fostering positive relationships.
- Adaptability: Thrives in a fast-paced environment, managing shifting priorities with ease.
- Initiative: Proactively anticipates needs and takes steps to address potential issues before they arise.
Benefits
- Opportunity to work closely with senior leadership in an innovative company.
- Competitive salary based on experience.
- Opportunities for growth and career advancement.
- A dynamic and creative work environment.
How to Apply
Interested candidates should:
- Submit your CV to the email address provided in the image or apply online through our website.
- Ensure your CV includes relevant work experience, qualifications, and certifications.
Asad Hameed is an inspiring professional who advanced from salesman to Managing Director of a renowned print media company with 200 employees in just eight years. His journey reflects his ability to align personal skills and education with career goals, showcasing exceptional dedication and strategic growth. Asad’s expertise lies in helping others unlock their potential, craft impactful job applications, and achieve success. His story serves as a guide for professionals striving to excel in competitive industries.
Latest posts by Asad Hameed (see all)
- Associate Product Manager (Scrum Master) – Join BoolMind in Lahore - January 23, 2025
- Sr. Factory Reporting & Operations Specialist – Haier Pakistan - January 23, 2025
- Senior Education Consultant – ABN Overseas Education - January 23, 2025
Apply for this job