Introduction to the Job
eHarleyStreet is looking for a highly organized and proactive Executive Secretary to join our team in Lahore, Punjab, Pakistan. This is a full-time, on-site position where you will provide administrative and executive support to senior management.
As an Executive Secretary, you will manage daily office tasks, handle scheduling, coordinate meetings, prepare reports, and ensure smooth communication between departments. Your role will require strong organizational skills, attention to detail, and proficiency in Microsoft Excel.
This is a great opportunity for individuals who enjoy working in a fast-paced environment, have excellent communication skills, and can multitask efficiently. If you have a strong command of English (both written and spoken) and the ability to manage multiple responsibilities, we encourage you to apply!
Job Responsibilities
As an Executive Secretary, you will be responsible for:
1. Administrative Support
- Manage day-to-day administrative activities, including scheduling, filing, and organizing meetings.
- Maintain calendars, set appointments, and ensure deadlines are met.
- Prepare meeting agendas, take minutes, and distribute them to relevant stakeholders.
2. Communication & Coordination
- Act as a point of contact between the executive team, employees, and external stakeholders.
- Handle emails, phone calls, and correspondence professionally.
- Coordinate with different departments to ensure smooth workflow.
3. Data Management & Reporting
- Conduct research on assigned topics such as market trends and competitor analysis.
- Prepare reports, presentations, and summaries for management.
- Organize and maintain digital and physical records securely.
4. Project Assistance
- Assist in managing projects, tracking progress, and ensuring tasks are completed on time.
- Work closely with senior executives to support strategic initiatives.
5. Problem-Solving & Efficiency Improvement
- Identify and resolve operational challenges proactively.
- Implement time-saving solutions to improve productivity.
- Maintain confidentiality while handling sensitive company information.
Qualifications
To be successful in this role, you should have:
1. Education & Experience
- Bachelor’s degree in Business Administration, Management, or a related field.
- 2-5 years of experience as an Executive Secretary, Executive Assistant, or similar role.
2. Required Skills
- Proficiency in Microsoft Excel, Word, and PowerPoint.
- Strong English communication skills (both spoken and written).
- Excellent time management and organizational skills.
- Ability to multitask and meet deadlines.
- Attention to detail and problem-solving abilities.
3. Personal Attributes
- Professional demeanor and the ability to work independently.
- Strong interpersonal skills to coordinate with executives and team members.
- Discretion and confidentiality in handling sensitive information.
Benefits
Joining eHarleyStreet as an Executive Secretary comes with several advantages:
- Competitive Salary – Based on experience and qualifications.
- Career Growth Opportunities – Room for advancement within the organization.
- Professional Development – Training and skill-building opportunities.
- Supportive Work Environment – Work with experienced professionals in a dynamic industry.
- Health & Wellness Benefits – Depending on company policy.
- Networking & Exposure – Work closely with senior management and key stakeholders.
How to Apply
If you are interested in this role, follow these simple steps:
- Prepare Your Resume – Highlight your administrative experience and technical skills.
- Click “Easy Apply” – Submit your application through LinkedIn.
- Attach Supporting Documents – Include references or work samples if applicable.
- Interview Process – If shortlisted, you will be invited for an interview.
We encourage individuals with a strong background in administration, coordination, and communication to apply!
FAQs
1. What does an Executive Secretary do?
An Executive Secretary provides administrative support to senior management, manages schedules, organizes meetings, prepares reports, and ensures smooth office operations.
2. What qualifications are required for this role?
A Bachelor’s degree in Business Administration or a related field and 2-5 years of experience in a similar role. Strong English communication skills and proficiency in Microsoft Excel are essential.
3. Is this a remote job?
No, this is a full-time, on-site position based in Lahore, Punjab, Pakistan.
4. What salary can I expect?
The salary will be competitive and based on experience. Additional benefits may apply.
5. How can I apply?
Click “Easy Apply” on LinkedIn or submit your resume through the company’s career portal.
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