Personal Secretary

Personal Secretary

Asad Hameed

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Topics we cover!
1 Responsibilities
2 Qualifications
3 Benefits
4 How to Apply

Staffing Station FZE, a renowned platform that connects job seekers and employers, is looking for a diligent and organized Personal Secretary to provide executive administrative support in a remote work environment. As a Personal Secretary, you will be responsible for managing schedules, offering general administrative assistance, and ensuring smooth daily operations. This is a full-time remote role that requires exceptional organizational, clerical, and communication skills.

Responsibilities

  • Diary and Calendar Management: Coordinate and manage the calendars of executives, schedule meetings, and make necessary adjustments to plans.
  • Administrative Support: Offer executive-level administrative assistance, helping with paperwork, correspondence, and other clerical tasks.
  • Confidentiality: Maintain discretion when handling confidential information and important documents.
  • Communication and Coordination: Serve as the point of contact between executives, team members, and external partners, ensuring smooth communication and quick response times.
  • Travel Arrangements: Assist in planning and booking travel, including flight and hotel bookings, car rentals, and travel itineraries when required.
  • Task Management: Handle and prioritize multiple administrative tasks, ensuring that deadlines are met effectively and efficiently.
  • Documentation: Organize and maintain company records, correspondence, reports, and files, ensuring they are up to date and easily accessible.
  • Meeting Preparation: Prepare agendas and materials for meetings, take minutes, and follow up on action items.

Qualifications

  • Experience: Prior experience in a Personal Assistant, Secretary, or Executive Administrative role is a plus.
  • Skills:
    • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
    • Excellent organizational and time management skills, with the ability to juggle multiple tasks efficiently.
    • Ability to handle confidential information with the utmost discretion and professionalism.
    • Strong verbal and written communication skills, with the ability to communicate effectively and professionally with internal teams and external contacts.
    • Proficient in performing general clerical duties such as filing, answering calls, data entry, and correspondence management.
    • Ability to work independently and remain proactive in a remote working environment.
    • Attention to detail is essential for success in this role.

Benefits

  • Remote Work: Enjoy the flexibility of working remotely from the comfort of your home.
  • Supportive Team: Work in an environment where your contributions will be valued, and you’ll receive the necessary resources to succeed.
  • Growth Opportunities: Opportunity to expand your professional skills and grow within the company.
  • Competitive Compensation: Fair and competitive salary package based on experience.

How to Apply

Interested candidates should follow the instructions below:

  1. Send your CV: Please submit your resume to the email address provided in the job posting, ensuring that it highlights your relevant experience, skills, and qualifications.
  2. Include a Cover Letter (optional): A cover letter outlining why you’re a strong candidate for the role can help us understand your interest and suitability.
  3. Ensure Your Resume includes relevant work experience and skills tailored to administrative, personal assistance, or executive support roles.
Asad Hameed
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