Grand City is seeking a dynamic, highly organized Chief of Staff to Chairman to provide strategic support and assist in the execution of key business initiatives. This pivotal role requires an individual who excels in time management, communication, and project coordination. The Chief of Staff will act as a primary liaison between the Chairman, internal teams, and external stakeholders, ensuring the smooth operation of both strategic and personal activities. If you’re an energetic leader with strong organizational skills and the ability to manage high-level responsibilities, we’d love to hear from you.

Key Responsibilities

Executive Support & Coordination

Gatekeeper for the Chairman: Manage time, priorities, and communication to streamline operations and decision-making processes.
Calendar Management: Oversee complex scheduling and travel arrangements across multiple time zones, ensuring all appointments are prioritized.
Meeting Coordination: Organize and coordinate high-level meetings, executive engagements, and events.
Briefing and Documentation: Prepare essential documents, presentations, and briefings for the Chairman; handle confidential and sensitive communications.

Strategic Projects & Operations

Drive Strategic Initiatives: Facilitate execution of the Chairman’s high-priority projects, monitoring KPIs and ensuring alignment with business goals.
Project Management: Oversee cross-functional projects and foster efficient information flow across teams.
Communication: Develop presentations, reports, and other executive-level communications to ensure clarity and consistency in messaging.

Personal Brand Management

Brand & Media Strategy: Manage the Chairman’s personal brand and online presence, collaborating with PR teams for media appearances.
Public Speaking & Publications: Curate content for speaking engagements, speeches, and industry publications to enhance thought leadership and public profile.

Stakeholder Management

Internal & External Liaison: Serve as a bridge between internal executives, external stakeholders, including investors, clients, and partners.
Relationship Management: Develop and maintain key relationships and ensure timely follow-up on important business decisions.
Collaboration: Coordinate closely with executive assistants across the C-suite for unified support to the leadership team.

Required Qualifications

Education: Bachelor’s degree in Business, Technology, or related field from a reputable institution.
Experience: 3-5 years of experience in executive or senior administrative roles, ideally within fast-paced environments.
Technical Aptitude: Familiarity with modern technology tools and project management software.
Skills:
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Effective project management and ability to meet tight deadlines.
- Experience managing personal brand strategy and social media platforms.
- High level of discretion with sensitive information.

Desired Characteristics

Proactive Mindset: Self-starter with an ability to anticipate needs and drive results with minimal supervision.
Detail-Oriented: Methodical approach to organizing complex tasks and systems.
Visionary & Strategic: Ability to think critically and creatively for both long-term strategy and tactical execution.
Emotional Intelligence: High adaptability and empathy, skilled in building strong relationships.
Composure in High-Pressure Situations: Comfortable managing ambiguity and quick decision-making under time constraints.

Technical Skills

Proficiency in project management and productivity tools (e.g., Microsoft Office Suite, Asana, Trello).
Familiarity with CRM tools, social media management platforms (e.g., LinkedIn, Twitter), and digital marketing concepts.
Basic understanding of financial principles.

Work Requirements

Flexible Schedule: Availability to adjust according to the Chairman’s calendar.
Frequent Travel: Willingness to travel regularly, both domestically and internationally.
On-Call Responsibilities: Availability for early morning, late evening calls, and urgent responsibilities.

What We Offer

Competitive Compensation: A market-leading salary with annual performance-based bonuses.
Healthcare & Travel Benefits: Comprehensive health insurance, travel allowances, and more.
Career Development: Access to mentorship programs, leadership development opportunities, and exposure to high-level business operations.
Dynamic Environment: Work in an entrepreneurial and fast-paced environment, gaining extensive insight into business strategy and operations.

How to Apply

Interested candidates should submit their CV/Resume via one of the following methods

Author
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Asad Hameed

Asad Hameed is an inspiring professional who advanced from salesman to Managing Director of a renowned print media company with 200 employees in just eight years. His journey reflects his ability to align personal skills and education with career goals, showcasing exceptional dedication and strategic growth. Asad’s expertise lies in helping others unlock their potential, craft impactful job applications, and achieve success. His story serves as a guide for professionals striving to excel in competitive industries.

Chief of Staff to Chairman